Vendor Registration Form – Wausau Area Hmong New Year Inc.

Vendor Registration

The Wausau Area Hmong New Year 2026 will be held on November 14–15, 2026, from 7:00 AM to 8:00 PM at the Expo Center, located at 10101 Market Street, Rothschild, WI 54474.

Wausau Area Hmong New Year, Inc. (WAHNY) agrees to contract with the Association/Vendor to provide products and services within the facility during the New Year celebration. This contract outlines the terms and conditions governing booth participation.

Vendor Registration

Registration is accepted on a first-come, first-paid basis.
Booth location is not guaranteed until full payment is received.
All payments must be submitted online via Zeffy.
Vendors must attend a mandatory orientation two weeks prior to the event.

Each booth includes:

One (1) 10 ft. x 20 ft. space
One (1) table
Two (2) chairs

Payment & Deadlines:

Registration is due September 15, 2026. Late registration fee is $25 after September 15, 2026. Full payment (registration + deposit) is required to secure a booth. Register below and choose from the following options below for payment.

Vendor Contract

Business/Vendor Info

Business/Vendor Name

First Name *

Last Name *

Street Address

City *

State/Province

ZIP / Postal Code

Primary Phone *

Secondary Phone

Email *

Select Your Booth Type

All totals include $100 security deposit.

Select Your Booth Type *MERCHANDISE - NO Electric ($500 total)MERCHANDISE - with Electric ($550 total)FRUITS/VEGETABLES - NO Electric ($650 total)FRUITS/VEGETABLES - with Electric ($700 total)SPECIALITY DRINKS - With Electric ($750 total)ICE CREAM - NO Electric ($600)ICE CREAM - With Electric ($650)Combo Drinks & Ice Cream - With Electric ($950)PHOTO - With Electric ($950 total)

Amount owed to WAHNY

USD

Please provide a list of all items you plan to sell at the booth. These items must be approved by the WAHNY committee. Any items that are not listed may be removed at the vendor’s expense. Prohibited items that cannot be sold include candy, guns, knives, and any other items deemed dangerous.

List items that will be at the booth *

Please list your tent size *

Required Documents (Food & Beverage Vendors)

Copy of food license (due 45 days before event)
Proof of insurance
Compliance with all federal, state, and local regulations

All documents must be submitted by October 1, 2026.

Failure to submit required documents will result in cancellation without refund.

Compliance with Rules

Vendors must follow all facility rules and WAHNY policies. Failure to comply may result in removal without refund.

Report any injuries occurring in your booth
Do not transfer your booth without approval
Contact the committee for late registration approval

Vendor Responsibilities

Maintain cleanliness during and after the event
Remove all trash and materials
Cover any damages caused by you or your team
Ensure tents/racks have rubber or plastic bases
Secure your own belongings

Security deposits will not be refunded if the booth is damaged or left unclean.

WAHNY is not responsible for lost, stolen, or damaged items.

WAHNY Responsibilities

Promote the event
Provide event coordination
Provide one table and two chairs
Assign booth locations
Provide a 10x20 booth space

Events of Default

WAHNY may terminate participation immediately if:

Insurance is not provided
Booth is used improperly
Rules are violated
Abusive behavior occurs
Booth conditions are unsafe or unsanitary
Illegal substances are present
Alcohol is served
Weapons or prohibited items are sold
Unauthorized food or beverages are sold

Termination will result in closure without refund.

Cancellation Policy

If WAHNY cancels: Full refund
If vendor cancels before October 1, 2026:
- Registration fee refunded within 90 days
- Security deposit not refunded
If vendor cancels after October 1, 2026:
- No refund

Set-Up Instructions

Friday, November 13, 2026 | 12:00 PM – 8:00 PM
Arrivals after 7:00 PM must return Saturday at 8:00 AM
Additional charges may apply for extended setup time
Do not drive into the building

Security Deposit Refund Notice:

Upon completion of the New Year Celebration, your booth area will be inspected to ensure it is clean and that all trash has been disposed of in the designated dumpsters. Once your space has been properly cleaned and approved by the committee, your security deposit will be refunded within 90 days.

Trash Disposal Requirement and Financial Responsibility:

All vendors are required to dispose of all waste and trash in the properly designated dumpsters. Dumpsters will be clearly marked either “Central Wisconsin Expo” or “Wausau Area Hmong New Year,” and vendors are solely responsible for ensuring that all waste generated by their booth is placed in the correct dumpster.

Improper disposal of trash, including but not limited to placing waste in the incorrect dumpster, is strictly prohibited. In the event that Wausau Area Hmong New Year, Inc. incurs any additional fees, fines, penalties, or charges as a result of a vendor’s improper waste disposal, such costs shall be deducted from all vendor’s security deposit.

If the total charges exceed the amount of the security deposit, the vendor agrees to be financially responsible for the remaining balance and shall remit payment to Wausau Area Hmong New Year, Inc. within thirty (90) days of written notice.

Failure to comply with this provision may also result in forfeiture of the full security deposit and may affect eligibility for participation in future events.

Terms of Agreement

I have read and understand the policies and agree to comply with WAHNY guidelines and event regulations. I understand that:

My booth must be clean at the end of the event or my security deposit will not be refunded.
Booth placement is not guaranteed and is assigned first-come, first-served.
All information provided is true and accurate.
Any misrepresentation may result in revocation of booth privileges.

Vendor Signature *

Date *

Registration Deadline: September 15, 2026

Booth numbers will be assigned after application approval and receipt of full payment. Booth placement is determined on a first-come, first-served basis.

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