Privacy Policy

Wausau Area Hmong New Year, Inc. (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information in connection with our dance competitions, events, and related services.

1. Information We Collect

Personal Information
We collect information you voluntarily provide, including:

    • Name, date of birth, and age
    • Contact information (email, phone number, address)
    • Emergency contact details
    • Team or group affiliation
    • Vendor registration details

Sensitive Information
For age verification and competition eligibility, we may collect:

    • Government-issued identification or other proof of age
    • Uploaded documents submitted through our forms

Media Content
We may collect or capture:

    • Photos and videos from events
    • Submitted images or media uploads

Automatically Collected Information

    • IP address
    • Browser and device information
    • Site usage data

2. How We Use Your Information

We use collected information to:

    • Register participants and vendors
    • Verify age and eligibility for competition categories
    • Organize and manage events
    • Communicate important updates and event information
    • Improve our website and services
    • Promote events through photos, videos, and media content

3. Use of Photos and Media

By participating in our events or submitting media, you acknowledge and agree that:

    • Photos and videos may be taken during events
    • This content may be used for promotional purposes, including on our website and social media
    • No compensation will be provided for use of media

If you wish to request removal of a photo, please contact us.

4. Sharing of Information

We do not sell or rent your personal information. We may share information:

    • With service providers that help us operate our website or events
    • When required by law or to protect our organization
    • With event partners when necessary for coordination

5. Data Security

We take reasonable steps to protect personal and sensitive information, including uploaded identification documents. However, no system is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain personal information only as long as necessary for event operations, legal compliance, and recordkeeping. Sensitive documents (such as identification) are retained only as long as needed for verification purposes.

7. Children’s Privacy

Participants under the age of 18 must have permission from a parent or legal guardian. By submitting information on behalf of a minor, you confirm that you are authorized to do so.

8. Your Rights

You may request to:

    • Access, update, or correct your information
    • Request deletion of your data
    • Withdraw consent where applicable

To make a request, contact us using the information below.

9. Third-Party Services

Our website may use third-party tools (such as form providers or payment processors). We are not responsible for the privacy practices of those services.

10. Changes to This Policy

We may update this Privacy Policy at any time. Updates will be posted with a revised effective date.

11. Contact Us

If you have questions or requests regarding this Privacy Policy, please contact:
Email: wausauareany@gmail.com