Recitals:

1. The Wausau Hmong New Year will be held on November 8 and 9, 2025, at the Expo Center, 10101 Market St, Rothschild, WI 54474 from 7 am to 10 pm. 
2. The Wausau Hmong New Year, Inc. is to contract with the Association/Vendor to provide products within the facility during the New Year. 
3. The Wausau Hmong New Year, Inc. and Association/Vendor will enter into a contract that describes the terms and conditions for the Association/Vendor’s provision of the Booth. 

Vendor Registration

1. Vendor registration is taken on a first-come, first-pay basis, and booth location is not guaranteed. 

Association/Vendor Charges

1. Merchandise Booths: 
   • In exchange for rights to operate a Booth at the Wausau Hmong New Year, the Association/Vendor agrees to pay Wausau Hmong New Year, Inc. a fee of $400.00 plus $100.00 in security deposit for all merchandise booths. An additional $50 will be added if you use an electric outlet. 
     
     
2. Specialty Drinks/Sweets or Produce Booths: 
   • In exchange for rights to operate a Booth at the Wausau Hmong New Year, the Association/Vendor agrees to pay Wausau Hmong New Year, Inc. a fee of $500.00 plus $100.00 in security deposit for all specialty drinks/sweets and produce booths. An additional $50 will be added if you use an electric outlet. 
     
     
3. Photo Booths: 
   • In exchange for rights to operate a Booth at the Wausau Hmong New Year, the Association/Vendor agrees to pay Wausau Hmong New Year, Inc. a fee of $700.00 plus $100.00 in security deposit for the photo booth. An additional $50 will be added if you use an electric outlet. 
     
     
4. The Wausau Hmong New Year, Inc. serves the right, within 30 days of the acceptance of this contract to communicate with all Association/Vendors. 
5. Association/Vendor (except food vendor) must submit the registration form along with the security deposit, and registration fee by October 1, 2025. **Booth location is not guaranteed until security deposit and fees have been paid in full.
6. Association/Vendor that submit late registration will be charged an additional $25.00.

Compliance with Rules and Regulations

1. As part of this Contract, the Association/Vendor acknowledges that it is aware of the Rules and Regulations adopted for the use of the Facility and agrees to abide by such Rules and Regulations that currently exist at the time of the Association/Vendor provision of the Booth at the Facility. 
2. Association/Vendor must comply with the guideline, or they may be asked to leave without refund.
3. Association/Vendor must inform the Wausau Hmong New Year, Inc., of any injuries within their Booth.
4. Association/Vendor cannot transfer the contract to another Association/Vendor without approval from the Wausau Hmong New Year Committee.  
5. Association/Vendor with late registration must contact the Wausau Hmong New Year Committee for approval. 

Equipment and Amenities

1. The amenities and equipment located within the facility shall remain at their present locations and shall not be removed or relocated by the Association/Vendor at the time during the use of the facility. 

Association/Vendors Responsibilities

1. Association/Vendor is responsible for cleaning their areas during the New Year and at the end of the New Year, this includes responsibility for the vendor’s trash, racks, paper materials, containers, supplies, and food, etc. The security deposit will not be refunded if the booth area is unclean, damaged, or left with trash;
2. Vendors are responsible for cleaning their area and taking out all garbage during and at the New Year. 
3. Drink/Sweets Vendor is responsible for providing a copy of their food license and insurance by October 2nd and obey all federal, state, and local laws and regulations for food sales;
4. Association/Vendor is responsible for any broken, missing, and damaged property by them or their associates; 
5. Association/Vendor using tents or racks must have a rubber or plastic base to avoid damaging the floor; 
6. Association/Vendor is responsible for their belongings, supplies, and personal property. The WAHNY and its committees are not responsible for any stolen, missing or damaged vendor property. 

Wausau New Year, Inc. Responsibilities

The Wausau Area Hmong New Year, Inc. will be responsible for:

1. Publicizing the Wausau New Year event;
2. Providing overall management and coordination of the day’s event;
3. Providing 1 table and 2 chairs;
4. Providing location and direction of where each vendor’s location is at;
5. Providing a 10ftx20 ft space

Events of Default

1. Association/Vendor (Drinks/Sweets Vendor) fails to provide sufficient liability insurance required to be maintained by the Association/Vendor under this contract;
2. Association/Vendor utilizes the Facility for anything other than the stated use as describe;
3. Association/Vendor fails to comply with any provision of this contract other than those stated on the contract.

In addition, if the following Events of Defaults by the Association/Vendor under this contract, the Wausau Area Hmong New Year, Inc. will terminate their contract and cause the Association/Vendor to close down the Booth.

1. Association/Vendor or anyone associates with the Association/Vendor verbally or physically abuse anyone at the New Year;
2. The condition within the booth is unsafe or unsanitary;
3. Illegal narcotics are found in the booth; 
4. Association/Vendor serves or has alcohol in the booth;
5. Association/Vendor found to sale toy or candy guns, knives, and other items considered dangerous or against the facility rules;
6. Association/Vendor (non-food vendor) found selling ready to eat food/water may be asked to leave without refund. 

Cancellation/Termination

1. The Wausau Hmong New Year reserves the right to cancel, reschedule, or adjust for the event. If the WAHNY cancels the event, the Association/Vendor will receive a full refund plus registration fee;
2. If the Association/Vender cancels their registration before October 1, 2025, the security deposit will NOT be refunded, but the registration fee will be refunded within 90 days.
3. If Association/Vendor cancels their registration after October 15, 2025, there will be NO REFUND.
4. The Wausau Hmong New Year, Inc./New Year Committee serves the right to terminate the Association/Vendor if the Association/Vendor or its representatives refuse to cooperate with members of the New Year Committee, fail to pay the registration fee or security deposit, or violate any provisions of this policy;
5. The Wausau Hmong New Year, Inc. reserves the right to refuse the Association/Vendor for future participation.

Registration Deadline

1. The registration deadline is due October 1, 2025 before the New Year Celebration. Exceptions require approval. All late registrations are subject to a $25.00 charge.
2. All PAYMENT MUST BE DONE ONLINE by USING Zeffy. 
3. All vendors must attend orientation two weeks prior to the event.

Booth Information

Each booth includes a 10x20 area and table provided by WAHNY. Registration fees and security deposits are as described:

• Merchandise - $500 or $550 (30 available)
  1. $400 registration fee
  2. $100 security deposit
  3. $50 additional if you use electrical outlet
• Produce (Fruits / Vegetables) - $600 or $650 (3 available)
  1. $500 registration fee
  2. $100 security deposit
  3. $50 additional if you use electrical outlet
• Specialty Drinks/Sweets - $650 (4 available)
  1. $500 registration fee
  2. $100 security deposit
  3. $50 for electrical outlet fees
  4. No food containing meat is allowed
• Photography Studios - $850 (2 available)
  1. $700 registration fee
  2. $100 security deposit
  3. $50 for electrical outlet fees

Set-Up **READ CAREFULLY**

1. Set-up will be on Friday (November 7th. 2025 from 12 pm-6 pm). If you arrive after 6 pm, you will not be able to set up until Saturday at 8:00 am. 
2. If you don’t set up by Friday (November 7th, 2025 at 6 pm), and additional time is needed, the vendor will be charged additional if the Central Wisconsin Convention and Expo Center charges the Wausau Area New Year, Inc. 
3. DO NOT DRIVE into the BUILDING. If you do and the floors crack, you will be responsible for replacement costs. 
4.  

**Upon completion of the New Year Celebration, your area will be inspected and evaluated. Once your space is cleaned, cleared, and inspection has passed, your security deposit will be refunded within 90 days. **

Terms of Agreement

I have read and understand the policy and agree to comply with the WAHNY guidelines and policies in relation to Vendor and general attendance. I understand that my stand area must be clean by the end of the New Year, or the registration fee will not be refunded. I also understand that I do not have a guarantee for the stand area I am requesting due to the first-come, first-served registration process. I certify that all the information provided in this application is true, and I understand that any omission or misrepresentation of facts may result in the revocation of the booth and all associated rights and privileges.

Registration deadline is October 1, 2025